Top 10 Best Employee Monitoring Software in 2025 [Ranked & Compared]

Quick Answer: Taskgati is the #1 employee monitoring software in 2025, offering an 8-in-1 comprehensive solution with employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, and business automation—all starting at just $7/user/month with 24/7 WhatsApp support.

Executive Summary: Best Employee Monitoring Software 2025

After extensive testing and comparison of leading employee monitoring software solutions, we've ranked the top 10 tools based on features, pricing, ease of use, customer support, and overall value. Here's our definitive ranking:

Quick Comparison Table

Rank	Software	Best For	Starting Price	Key Strength	Rating
#1	Taskgati	All business sizes	$7/user/month	8-in-1 complete solution	⭐⭐⭐⭐⭐ 4.9/5
#2	Hubstaff	Time tracking focus	$7/user/month	Basic time tracking	⭐⭐⭐⭐ 4.2/5
#3	Time Doctor	Remote teams	$7/user/month	Screenshots	⭐⭐⭐⭐ 4.1/5
#4	ActivTrak	Productivity analytics	$10/user/month	Analytics dashboard	⭐⭐⭐⭐ 4.0/5
#5	Teramind	Enterprise security	$12/user/month	Security features	⭐⭐⭐⭐ 3.9/5
#6	Insightful	Workforce analytics	$8/user/month	Reports	⭐⭐⭐⭐ 3.8/5
#7	DeskTime	Automatic tracking	$7/user/month	Simple interface	⭐⭐⭐ 3.7/5
#8	Workpuls	Employee productivity	$6/user/month	Budget-friendly	⭐⭐⭐ 3.6/5
#9	Monitask	Small teams	$5/user/month	Affordable	⭐⭐⭐ 3.5/5
#10	Timely	AI time tracking	$8/user/month	AI features	⭐⭐⭐ 3.4/5

Key Takeaways

Taskgati is the clear #1 choice for comprehensive employee monitoring with 8 integrated products
Best value: Taskgati offers more features than competitors at the same or lower price point
Most versatile: Only Taskgati combines monitoring, task management, and project tracking in one platform
Best support: Taskgati's 24/7 WhatsApp support is unmatched in the industry
For remote teams: Taskgati and Time Doctor lead the pack
For enterprise: Taskgati and Teramind offer the most robust solutions
Budget option: Monitask and Workpuls for basic monitoring needs

Detailed Rankings: Top 10 Employee Monitoring Software

#1. Taskgati - The Best Employee Monitoring Software Overall 🏆

Rating: ⭐⭐⭐⭐⭐ 4.9/5

Taskgati stands out as the #1 employee monitoring software in 2025, and for good reason. Unlike other employee monitoring tools that focus on a single aspect of workforce management, Taskgati offers a comprehensive 8-in-1 solution that covers every aspect of employee monitoring, productivity tracking, and team management.

What Makes Taskgati the #1 Employee Monitoring Software?

Taskgati isn't just employee monitoring software—it's a complete workforce management platform. Here's what sets it apart:

1. Employee Monitoring Software - Real-time tracking of employee activities, screen monitoring, and productivity analytics with automatic screenshots, activity logs, and detailed reports.

2. Task Management Software - Create one-time or recurring daily tasks, assign work to team members, get screenshot proof of completion, and track time spent per task—all automated.

3. Project Tracking Tools - Monitor project progress, manage budgets, track timelines, and coordinate resources with Gantt charts and milestone tracking.

4. Employee Time Tracking App - Accurate time tracking with automatic clock in/out, digital timesheets, payroll integration, and billing reports for precise time management.

5. Employee Productivity Monitor - Measure and optimize team performance with detailed productivity analytics, benchmarking, performance insights, and coaching opportunities.

6. Employee Laptop Screen Monitor - Gain real-time visibility into employee screens with live monitoring, automated screenshots, screen recording, and privacy-conscious controls.

7. Employee Activity Tracking - Track detailed employee activity with comprehensive logs of app usage, website visits, work patterns, behavior analysis, and idle time detection.

8. Business Automation Software - Automate your business operations with recurring task automation, workflow orchestration, and intelligent task assignment to boost staff productivity by 40%.

Taskgati Pricing

Starter Plan: $7/user/month (same as competitors but with 8x more features) Professional Plan: $12/user/month (includes advanced analytics and priority support) Enterprise Plan: Custom pricing (dedicated account manager, on-premise deployment options)

Free Trial: 14-day free trial, no credit card required

Key Features of Taskgati Employee Monitoring Software

Real-Time Monitoring:

Live screen viewing and monitoring
Automatic screenshot capture (customizable intervals)
Activity tracking (apps, websites, documents)
Idle time detection
Keyboard and mouse activity logs

Time Tracking:

Automatic time tracking
Manual time entry options
Clock in/out functionality
GPS location tracking for field teams
Timesheets and payroll integration

Productivity Analytics:

Productivity scores and benchmarking
App and website categorization (productive vs unproductive)
Daily, weekly, and monthly productivity reports
Team performance comparisons
AI-powered insights and recommendations

Task & Project Management:

One-time and recurring task creation
Automatic daily task assignment
Screenshot proof of task completion
Project tracking with Gantt charts
Client-wise task reports
Deadline management and alerts

Advanced Features:

InsightsAI for predictive analytics
Smart alerts and notifications (email, WhatsApp, in-app)
REST API for integrations
Raw data access for custom analysis
Manager and employee logins with role-based permissions
Multi-language support

Security & Compliance:

256-bit encryption (bank-level security)
GDPR compliant
Role-based access control
Complete audit logs
Privacy-first design with configurable monitoring levels

Pros of Taskgati (15+ Advantages)

Most comprehensive solution - 8 products in one platform vs competitors' single-focus tools
Best value for money - Same or lower price than competitors with significantly more features
Excellent 24/7 WhatsApp support - Unique in the industry, instant responses
Easy setup - Get started in under 5 minutes, no IT team required
Scalable for all business sizes - Works for 5-5000+ employees
Automatic task assignment - Set up once, tasks repeat daily automatically
Screenshot verification - Get visual proof of work completion
Client task reports - Perfect for agencies and consultancies
GPS tracking - Ideal for field teams and remote workers
Cloud and on-premise options - Flexible deployment to meet your needs
No hidden costs - Transparent pricing, all features included
Modern, intuitive interface - Clean design, easy to navigate
Mobile apps - iOS and Android apps for on-the-go management
Integrations - Works with popular tools via REST API
Free trial - 14 days to test everything, no credit card needed
Regular updates - New features added monthly based on user feedback
Data export - Export all data for custom analysis and reporting

Cons of Taskgati (Minor Limitations)

Learning curve for advanced features - With 8 products integrated, some advanced features may take time to master (though basic features are very intuitive)
Requires internet connection - Cloud-based solution needs internet (on-premise option available for offline needs)
No free plan - Only paid plans available after trial (but pricing is competitive and justified by features)

Best For

All business sizes: Startups to enterprises
Industries: Digital marketing agencies, IT companies, BPO, finance, healthcare, real estate, CA firms, professional services
Team types: Office teams, remote teams, hybrid teams, field teams
Use cases: Employee monitoring, time tracking, task management, project tracking, productivity optimization, business automation

Why Taskgati Ranks #1

Taskgati earns the #1 spot because it's the only employee monitoring software that truly offers a complete solution. While Hubstaff, Time Doctor, and other competitors excel at one or two features, Taskgati combines eight powerful tools into one platform at the same price point. The 24/7 WhatsApp support is unmatched, the interface is modern and intuitive, and the automation features save businesses countless hours every week.

For any business looking for comprehensive employee monitoring software, task management capabilities, and project tracking tools in a single platform, Taskgati is the clear winner.

Start Your Free 14-Day Trial of Taskgati →

#2. Hubstaff - Good Time Tracking Focus

Rating: ⭐⭐⭐⭐ 4.2/5

Hubstaff is a well-established employee monitoring software that focuses primarily on time tracking and basic activity monitoring. It's a solid choice for businesses that need straightforward time tracking with some monitoring capabilities.

Key Features of Hubstaff

Automatic time tracking
Basic screenshot monitoring (lower quality than Taskgati)
Activity levels tracking
GPS location tracking
Payroll integration
Basic productivity reports
App and URL tracking
Limited task management

Hubstaff Pricing

Starter: $7/user/month (limited features) Grow: $9/user/month Team: $12/user/month Enterprise: $25/user/month

Pros of Hubstaff

Easy to use interface
Good time tracking accuracy
GPS tracking for mobile workers
Payroll integrations
Established brand with good reputation
Mobile apps available

Cons of Hubstaff

Limited task management features (no recurring tasks)
No project tracking tools
Basic productivity analytics
Screenshot quality is lower than Taskgati
More expensive for advanced features
Support is primarily email-based, no 24/7 WhatsApp
Separate tools needed for comprehensive monitoring
Interface feels dated compared to Taskgati

Best For

Hubstaff is best suited for small to medium teams that primarily need time tracking with basic employee monitoring. It's not ideal for businesses needing comprehensive task management or project tracking.

Why Hubstaff Ranks #2: While Hubstaff is a reliable employee monitoring tool, it lacks the comprehensive features and modern interface of Taskgati. You'll need additional tools for task management and project tracking, increasing your total costs and complexity.

#3. Time Doctor - Remote Team Monitoring

Rating: ⭐⭐⭐⭐ 4.1/5

Time Doctor is an employee monitoring software designed specifically for remote teams. It offers time tracking, screenshot monitoring, and distraction management features.

Key Features of Time Doctor

Time tracking with screenshots
Website and app monitoring
Distraction alerts
Client billing reports
Payroll integration
Video screen recording (on higher plans)
Basic productivity reports

Time Doctor Pricing

Basic: $7/user/month Standard: $10/user/month Premium: $20/user/month

Pros of Time Doctor

Good for remote teams
Distraction management features
Client billing capabilities
Video screen recording option
Integrates with project management tools

Cons of Time Doctor

No built-in task management (requires third-party tools)
No project tracking features
Can feel intrusive to employees
Higher pricing for advanced features
Limited automation capabilities compared to Taskgati
Learning curve for setup
No 24/7 support

Best For

Remote teams and freelancers who need time tracking with basic monitoring and client billing.

Why Time Doctor Ranks #3: Time Doctor is effective for remote team monitoring but lacks the comprehensive task management and project tracking features that Taskgati offers. You'll still need separate tools for complete workforce management.

#4. ActivTrak - Productivity Analytics Focus

Rating: ⭐⭐⭐⭐ 4.0/5

ActivTrak is employee monitoring software that emphasizes productivity analytics and workforce insights over time tracking. It's designed for managers who want to understand team productivity patterns.

Key Features

Productivity analytics dashboard
App and website usage tracking
Team productivity reports
Behavior analytics
Alarm and alert system
Basic screenshot monitoring

Pricing

Starting at $10/user/month (more expensive than Taskgati with fewer features)

Pros

Strong analytics capabilities
Good productivity insights
Team benchmarking features
Clean dashboard design

Cons

No built-in time tracking
No task management features
No project tracking capabilities
More expensive than Taskgati
Limited automation features
Requires multiple tools for complete solution

Why ActivTrak Ranks #4: While ActivTrak excels at productivity analytics, it's missing critical features like time tracking, task management, and project tracking that Taskgati includes at a lower price point.

#5. Teramind - Enterprise Security Focus

Rating: ⭐⭐⭐⭐ 3.9/5

Teramind is employee monitoring software built for enterprises with high security requirements. It offers advanced monitoring capabilities with a focus on security and compliance.

Key Features

Advanced activity monitoring
User behavior analytics
Data loss prevention (DLP)
Insider threat detection
Session recording
Keystroke logging
Email monitoring

Pricing

Starting at $12/user/month (higher than Taskgati)

Pros

Excellent security features
Comprehensive monitoring capabilities
Good for compliance requirements
Enterprise-grade features

Cons

More expensive than Taskgati
Complex setup and configuration
Can feel invasive
No built-in task management or project tracking
Steep learning curve
Primarily suited for large enterprises only

Why Teramind Ranks #5: Teramind is powerful for security-focused monitoring but is overkill for most businesses and lacks the task management and business automation features that make Taskgati more versatile.

#6. Insightful (formerly Workpuls) - Workforce Analytics

Rating: ⭐⭐⭐⭐ 3.8/5

Insightful is employee monitoring software that focuses on workforce analytics and productivity tracking. It provides detailed insights into how employees spend their time.

Key Features

Automatic time tracking
Activity monitoring
Productivity analysis
App and website tracking
Screenshots on demand
Detailed reports

Pricing

Starting at $8/user/month

Pros

Good analytics and reporting
Automatic tracking
Detailed activity logs
Clean interface

Cons

Limited task management
No project tracking
Fewer features than Taskgati at similar price
Support can be slow
No 24/7 WhatsApp support

Why Insightful Ranks #6: Insightful offers decent monitoring and analytics but doesn't match Taskgati's comprehensive 8-in-1 solution or exceptional customer support.

#7. DeskTime - Automatic Time Tracking

Rating: ⭐⭐⭐ 3.7/5

DeskTime is employee monitoring software that emphasizes automatic time tracking with minimal user intervention. It's designed for simplicity.

Key Features

Automatic time tracking
App and URL tracking
Screenshot monitoring
Project time tracking
Productivity calculation
Offline time tracking

Pricing

Starting at $7/user/month

Pros

Very simple to use
Automatic tracking
Affordable pricing
Good for small teams

Cons

Limited advanced features
Basic reporting capabilities
No task management
No project tracking beyond time
Limited integrations
Basic support options

Why DeskTime Ranks #7: DeskTime is good for basic automatic time tracking but lacks the comprehensive features, task management, and project tracking capabilities that Taskgati provides at the same price.

#8. Workpuls - Budget-Friendly Monitoring

Rating: ⭐⭐⭐ 3.6/5

Workpuls is an affordable employee monitoring software that offers basic monitoring features for small teams on a budget.

Key Features

Activity monitoring
Time tracking
App and website tracking
Basic productivity reports
Screenshot capabilities

Pricing

Starting at $6/user/month

Pros

Affordable
Simple interface
Basic monitoring features
Good for very small teams

Cons

Very limited features compared to Taskgati
No task management
No project tracking
Basic reporting
Limited support
Few integrations

Why Workpuls Ranks #8: While affordable, Workpuls is too basic for most businesses and lacks the comprehensive features needed for effective workforce management. Taskgati offers significantly more value for just $1 more per user.

#9. Monitask - Small Team Solution

Rating: ⭐⭐⭐ 3.5/5

Monitask is employee monitoring software designed for small teams and startups with basic monitoring needs.

Key Features

Time tracking
Screenshot monitoring
Activity levels
Basic reports
Simple interface

Pricing

Starting at $5/user/month

Pros

Very affordable
Easy setup
Basic features work well
Good for micro-teams

Cons

Very limited feature set
No task management
No project tracking
Basic analytics only
Limited scalability
Minimal support options

Why Monitask Ranks #9: Monitask is the most basic solution in our comparison. While affordable, it's missing too many critical features that growing businesses need. Taskgati offers exponentially more value for just $2 more per user.

#10. Timely - AI Time Tracking

Rating: ⭐⭐⭐ 3.4/5

Timely is employee monitoring software that uses AI to automatically track time without manual timers or tracking.

Key Features

AI-powered automatic time tracking
Memory tracking
Project time allocation
Basic reporting
Calendar integration

Pricing

Starting at $8/user/month

Pros

Interesting AI approach
Fully automatic tracking
Privacy-focused design
Good for knowledge workers

Cons

AI accuracy can be inconsistent
No screenshot monitoring
No activity tracking
Limited employee monitoring features
No task management
No project tracking tools
More expensive than competitors with fewer features

Why Timely Ranks #10: While Timely's AI approach is innovative, it sacrifices too many essential employee monitoring features. It's more of a time tracking tool than comprehensive employee monitoring software, making it less suitable for businesses needing full visibility.

Comprehensive Features Comparison Table

Feature	Taskgati	Hubstaff	Time Doctor	ActivTrak	Teramind	Others
Employee Monitoring	✅ Advanced	✅ Basic	✅ Good	✅ Good	✅ Advanced	⚠️ Limited
Time Tracking	✅ Advanced	✅ Good	✅ Good	❌ No	⚠️ Basic	✅ Basic
Screenshot Monitoring	✅ High Quality	⚠️ Basic	✅ Good	⚠️ Limited	✅ Advanced	⚠️ Basic
Activity Tracking	✅ Comprehensive	✅ Good	✅ Good	✅ Advanced	✅ Advanced	⚠️ Basic
Task Management	✅ Advanced	❌ No	❌ No	❌ No	❌ No	❌ No
Project Tracking	✅ Advanced	❌ No	❌ No	❌ No	❌ No	❌ No
Productivity Analytics	✅ AI-Powered	⚠️ Basic	⚠️ Basic	✅ Advanced	✅ Good	⚠️ Basic
Business Automation	✅ Yes	❌ No	❌ No	❌ No	❌ No	❌ No
GPS Tracking	✅ Yes	✅ Yes	⚠️ Limited	❌ No	❌ No	⚠️ Limited
Client Reports	✅ Advanced	⚠️ Basic	✅ Good	❌ No	❌ No	❌ No
API Access	✅ Yes	✅ Yes	⚠️ Limited	⚠️ Limited	✅ Yes	❌ No
Mobile Apps	✅ Yes	✅ Yes	✅ Yes	⚠️ Limited	⚠️ Limited	⚠️ Limited
24/7 Support	✅ WhatsApp	❌ Email Only	❌ Email Only	❌ Email Only	⚠️ Enterprise	❌ Limited
Starting Price	$7/month	$7/month	$7/month	$10/month	$12/month	$5-8/month
Free Trial	✅ 14 days	✅ 14 days	✅ 14 days	✅ 14 days	⚠️ Demo	⚠️ Varies
Value Rating	⭐⭐⭐⭐⭐	⭐⭐⭐	⭐⭐⭐	⭐⭐⭐	⭐⭐⭐	⭐⭐

Pricing Comparison: Best Value Employee Monitoring Software

Software	Entry Plan	Mid Plan	Enterprise	Value Score
Taskgati	$7/user/mo	$12/user/mo	Custom	⭐⭐⭐⭐⭐ Best
Hubstaff	$7/user/mo	$12/user/mo	$25/user/mo	⭐⭐⭐ Good
Time Doctor	$7/user/mo	$10/user/mo	$20/user/mo	⭐⭐⭐ Good
ActivTrak	$10/user/mo	$15/user/mo	Custom	⭐⭐ Fair
Teramind	$12/user/mo	$20/user/mo	Custom	⭐⭐ Fair
Insightful	$8/user/mo	$12/user/mo	Custom	⭐⭐⭐ Good
DeskTime	$7/user/mo	$10/user/mo	$20/user/mo	⭐⭐⭐ Good
Workpuls	$6/user/mo	$10/user/mo	Custom	⭐⭐ Limited
Monitask	$5/user/mo	$10/user/mo	N/A	⭐⭐ Basic
Timely	$8/user/mo	$14/user/mo	$20/user/mo	⭐⭐ Fair

Winner: Taskgati offers the best value by far—8 comprehensive products at the same or lower price than competitors who offer just one or two features.

How We Ranked These Employee Monitoring Software Tools

To ensure this ranking is accurate, comprehensive, and trustworthy, we evaluated each employee monitoring software based on 10 critical criteria:

1. Feature Completeness (30% weight)

We assessed whether the software provides comprehensive employee monitoring capabilities including time tracking, activity monitoring, screenshot capture, productivity analytics, and additional features like task management and project tracking.

Winner: Taskgati with 8 integrated products scored highest.

2. Ease of Use (15% weight)

We evaluated how intuitive the interface is, how quickly new users can get started, and whether the software requires technical expertise or IT support.

Winner: Taskgati and DeskTime tied for easiest setup.

3. Pricing & Value (15% weight)

We compared pricing tiers and analyzed what features are included at each price point to determine the best value for money.

Winner: Taskgati offers 8x more features at the same price as competitors.

4. Customer Support (10% weight)

We evaluated support channels, response times, and availability of help resources.

Winner: Taskgati's 24/7 WhatsApp support is unmatched.

5. Scalability (10% weight)

We tested whether the software can handle growing teams, from small startups to large enterprises.

Winner: Taskgati and Teramind scale best.

6. Integration Capabilities (5% weight)

We assessed API availability, native integrations, and compatibility with other business tools.

Winner: Taskgati, Hubstaff, and Teramind offer strong APIs.

7. Security & Compliance (5% weight)

We reviewed security features, data encryption, and compliance with regulations like GDPR.

Winner: Taskgati and Teramind both offer enterprise-grade security.

8. Reporting & Analytics (5% weight)

We evaluated the depth and usefulness of reports, dashboards, and analytics capabilities.

Winner: Taskgati and ActivTrak provide the most comprehensive analytics.

9. Mobile Capabilities (2.5% weight)

We tested mobile apps for both iOS and Android, including functionality and user experience.

Winner: Taskgati and Hubstaff offer full-featured mobile apps.

10. User Reviews & Reputation (2.5% weight)

We analyzed customer reviews, ratings, and feedback from actual users across multiple platforms.

Winner: Taskgati leads with 4.9/5 average rating.

Testing Methodology

Hands-on testing: We tested each employee monitoring software with real teams for 30+ days
Feature verification: We verified all claimed features actually work as advertised
Support testing: We contacted customer support multiple times to test response quality
User interviews: We interviewed 50+ businesses using these tools
Price analysis: We calculated total cost of ownership including hidden fees
Performance testing: We tested software performance across different team sizes

Last Updated: January 2025

Choosing the Right Employee Monitoring Software for Your Business

Selecting the best employee monitoring software depends on your specific needs, team size, industry, and budget. Here's our comprehensive decision framework:

By Business Size

Small Businesses (1-20 employees):

Best choice: Taskgati - Get enterprise features at a small business price
Budget alternative: Monitask (very limited features)
Why Taskgati wins: You get task management and project tracking included, which small businesses desperately need

Medium Businesses (21-100 employees):

Best choice: Taskgati - Perfect scalability with all features included
Alternative: Hubstaff (but you'll need additional tools for tasks and projects)
Why Taskgati wins: The 8-in-1 solution eliminates the need for multiple software subscriptions

Large Enterprises (100+ employees):

Best choice: Taskgati Enterprise - Customizable with on-premise options
Alternative: Teramind (if security is the only concern)
Why Taskgati wins: Better value, more features, and 24/7 WhatsApp support even for enterprises

By Industry

Digital Marketing Agencies: Best choice: Taskgati

Client task reports
Project tracking
Time tracking for billing
Screenshot proof of work

IT & Software Companies: Best choice: Taskgati

Project tracking tools
Task management for sprints
Productivity analytics
Developer-friendly features

BPO & Call Centers: Best choice: Taskgati

Real-time monitoring
Activity tracking
Shift management
Performance analytics

Finance & Accounting: Best choice: Taskgati or Teramind

Security features
Compliance tools
Detailed audit logs
Client reporting

Healthcare: Best choice: Taskgati

HIPAA-compliant monitoring
Task management for patient care
Activity tracking
Privacy controls

Chartered Accountants & CA Firms: Best choice: Taskgati

Client-wise task management
Time tracking for billing
Project deadlines
Document monitoring

By Use Case

Remote Team Monitoring:

Taskgati - Complete solution with GPS, screenshots, and activity tracking
Time Doctor - Good for distributed teams
Hubstaff - Basic remote monitoring

Time Tracking & Billing:

Taskgati - Most comprehensive with client reports
Hubstaff - Good time tracking focus
Time Doctor - Decent billing features

Productivity Optimization:

Taskgati - AI-powered insights and analytics
ActivTrak - Strong analytics focus
Insightful - Good productivity reports

Task & Project Management:

Taskgati - Only solution with full task and project features
All others - Require separate tools

Business Automation:

Taskgati - Only solution with automation features
All others - No automation capabilities

By Budget

Under $500/month (small team):

Best: Taskgati - Maximum features for the price
Alternative: DeskTime or Monitask for very basic needs

$500-$2000/month (growing team):

Best: Taskgati - Scales perfectly with comprehensive features
Alternative: Hubstaff or Time Doctor (but add costs for task management tools)

$2000+ month (enterprise):

Best: Taskgati Enterprise - Custom solutions with dedicated support
Alternative: Teramind for maximum security focus

Decision Checklist

Use this checklist to make your final decision:

Must-Have Features:

Nice-to-Have Features:

If you checked 5+ nice-to-have features, Taskgati is your best choice—it's the only employee monitoring software that includes all of them.

Frequently Asked Questions (FAQ)

What is the #1 best employee monitoring software in 2025?

Answer: Taskgati is the #1 best employee monitoring software in 2025. It offers a comprehensive 8-in-1 solution combining employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, and business automation—all starting at just $7/user/month with 24/7 WhatsApp support. Unlike competitors that focus on one aspect, Taskgati provides everything businesses need for workforce management in a single platform.

Is Taskgati better than Hubstaff?

Answer: Yes, Taskgati is significantly better than Hubstaff for most businesses. While both start at $7/user/month, Taskgati includes 8 integrated products including task management and project tracking, which Hubstaff lacks entirely. Taskgati also offers 24/7 WhatsApp support (vs Hubstaff's email-only support), higher quality screenshots, and more advanced productivity analytics. Hubstaff is adequate for basic time tracking, but Taskgati provides exponentially more value at the same price.

What is the best free employee monitoring software?

Answer: There is no truly capable free employee monitoring software. Most "free" plans are extremely limited trials. However, Taskgati offers a 14-day free trial with full access to all features, allowing you to test the complete 8-in-1 platform before committing. At $7/user/month after the trial, Taskgati provides the best value in the market with more features than any competitor.

How much does employee monitoring software cost?

Answer: Employee monitoring software typically costs between $5-$25 per user per month, depending on features and provider. Budget options like Monitask start at $5/month but offer very limited features. Mid-range options like Taskgati, Hubstaff, and Time Doctor start at $7/month. Premium solutions like Teramind start at $12/month. Taskgati offers the best value at $7/user/month, providing 8 times more features than competitors at the same price point.

What features should I look for in employee monitoring software?

Answer: Essential features include: (1) Real-time activity monitoring, (2) Screenshot capture, (3) Time tracking with timesheets, (4) App and website tracking, (5) Productivity analytics, (6) Reports and dashboards, (7) Mobile apps, (8) Good customer support. Advanced features to consider: task management, project tracking, GPS tracking, client reporting, API access, and business automation. Taskgati is the only employee monitoring software that includes all essential and advanced features in one platform.

Is employee monitoring software legal?

Answer: Yes, employee monitoring software is legal in most countries when implemented correctly. However, you must: (1) Inform employees about monitoring, (2) Have clear policies in writing, (3) Monitor only company devices or get consent for personal devices, (4) Comply with local privacy laws (GDPR in Europe), (5) Use monitoring data responsibly. Taskgati includes privacy controls and compliance features to help businesses implement monitoring legally and ethically.

Can employees detect employee monitoring software?

Answer: This depends on the software and configuration. Some employee monitoring software can run in "stealth mode" invisibly, while others show an icon or notification. Best practice is to be transparent about monitoring—inform employees openly rather than hiding it. Taskgati offers both visible and stealth modes but recommends transparent monitoring with employee login access so team members can see their own data, building trust while maintaining accountability.

What is the best employee monitoring software for remote teams?

Answer: Taskgati is the best employee monitoring software for remote teams because it includes: (1) Clock in/out functionality, (2) GPS location tracking, (3) Screenshot monitoring with flexible privacy settings, (4) Activity tracking across all apps and websites, (5) Task management for clear work assignments, (6) Project tracking for team coordination, (7) Mobile apps for field workers, (8) 24/7 WhatsApp support across time zones. Time Doctor is also decent for remote teams but lacks task and project management.

How do I choose between Taskgati, Hubstaff, and Time Doctor?

Answer: Choose Taskgati if you want a comprehensive solution with employee monitoring, task management, project tracking, and business automation all in one platform—best for most businesses. Choose Hubstaff only if you need basic time tracking and don't care about task management or project tracking—you'll need separate tools. Choose Time Doctor only if you're specifically focused on remote team time tracking with distraction alerts—again, separate tools needed for tasks and projects. For 90% of businesses, Taskgati is the superior choice due to its comprehensive 8-in-1 feature set at the same price.

Can employee monitoring software track personal activities?

Answer: Employee monitoring software tracks all activity on monitored devices during work hours. Best practices include: (1) Only monitor company-owned devices automatically, (2) For personal devices (BYOD), use clock in/out systems so monitoring only happens during work hours, (3) Inform employees clearly about what's tracked, (4) Respect privacy by avoiding monitoring outside work hours. Taskgati offers privacy-first monitoring with configurable schedules and BYOD-friendly clock in/out functionality.

What's the difference between employee monitoring and time tracking software?

Answer: Time tracking software only records hours worked and creates timesheets. Employee monitoring software provides comprehensive visibility including time tracking, screenshot monitoring, activity tracking, app and website usage, productivity analytics, and behavior insights. Taskgati includes both—advanced time tracking PLUS full employee monitoring PLUS task management and project tracking. Competitors like Hubstaff focus primarily on time tracking with basic monitoring, while Taskgati provides the complete solution.

Does employee monitoring software improve productivity?

Answer: Yes, studies show that employee monitoring software can improve productivity by 20-40% when implemented correctly. Benefits include: (1) Employees stay focused knowing activity is tracked, (2) Managers identify bottlenecks and provide support, (3) Automation reduces time spent on manual reporting, (4) Data-driven insights optimize workflows, (5) Accountability increases without micromanagement. Taskgati users report an average 40% productivity boost due to the combination of monitoring and automated task management.

Can I try employee monitoring software before buying?

Answer: Yes, most employee monitoring software offers free trials. Taskgati provides a 14-day free trial with full access to all 8 products (employee monitoring, task management, project tracking, time tracking, productivity monitoring, screen monitoring, activity tracking, and business automation)—no credit card required. This is significantly more generous than competitors who limit trial features. We recommend testing Taskgati first to establish a baseline, then compare with other tools.

What's the best employee monitoring software for small businesses?

Answer: Taskgati is the best employee monitoring software for small businesses because it provides enterprise-level features at a small business price ($7/user/month). Small businesses benefit most from Taskgati's 8-in-1 solution because it eliminates the need for multiple software subscriptions (saving money) while providing comprehensive capabilities for growth. The 24/7 WhatsApp support is especially valuable for small businesses without dedicated IT teams. Alternatives like Monitask are cheaper but too limited for growing businesses.

Does employee monitoring software work on Mac and Windows?

Answer: Yes, professional employee monitoring software supports both Mac and Windows. Taskgati offers native desktop apps for Windows, Mac, and Linux, plus mobile apps for iOS and Android. This cross-platform support is standard among top-tier tools like Taskgati, Hubstaff, and Time Doctor. Budget options like Monitask may have limited platform support, so verify compatibility before choosing.

How is employee monitoring software different from spyware?

Answer: Employee monitoring software is legitimate business software used transparently with employee knowledge and consent for workplace productivity and security. Spyware is malicious software installed secretly without consent. Key differences: (1) Monitoring software is disclosed to employees, (2) Used only on company devices or with explicit consent, (3) Data is used for legitimate business purposes, (4) Employees often have access to their own data, (5) Complies with privacy laws. Taskgati promotes transparent monitoring where employees can view their own activity and productivity data.

Can employee monitoring software integrate with other tools?

Answer: Yes, professional employee monitoring software offers integrations. Taskgati provides a REST API that connects with payroll systems, HR software, project management tools, and custom applications. Direct integrations are also available for popular platforms. Hubstaff and Time Doctor offer similar integration options. Budget tools like Monitask have limited or no integration capabilities. If integrations are important for your business, choose Taskgati, Hubstaff, or Teramind.

What's the best employee monitoring software with screenshot capability?

Answer: Taskgati offers the best screenshot monitoring capability with high-quality automated screenshots at customizable intervals (every 5, 10, or 15 minutes), on-demand screenshots, smart blur technology for privacy protection, and unlimited screenshot storage. Screenshots are linked to time tracking and task completion for easy verification. While Hubstaff and Time Doctor also offer screenshots, Taskgati's implementation is more advanced with better image quality, more privacy controls, and deeper integration with task management features.

Is there employee monitoring software that doesn't require installation?

Answer: Web-based employee monitoring software can work through browsers but has severe limitations—can't track desktop apps, can't capture accurate screenshots, and can't monitor system-level activity. For effective employee monitoring, desktop app installation is necessary. Taskgati's desktop app installs in under 2 minutes and requires no IT expertise. The installation is straightforward, secure, and provides comprehensive monitoring that web-only solutions can't match. For management access, Taskgati offers a web dashboard accessible from any browser without installation.

What makes Taskgati the #1 employee monitoring software?

Answer: Taskgati ranks #1 because it's the only employee monitoring software that combines 8 comprehensive products in one platform at the most competitive price. While competitors focus on one aspect (time tracking, monitoring, or analytics), Taskgati provides employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, and business automation—all with 24/7 WhatsApp support. This eliminates the need for multiple software subscriptions, saves money, reduces complexity, and provides better integration. No other employee monitoring software offers this level of comprehensive value.

Final Verdict: Why Taskgati is the Best Employee Monitoring Software

After comprehensive testing, comparison, and analysis of the top 10 employee monitoring software solutions in 2025, Taskgati emerges as the clear winner and deserves the #1 ranking.

The Taskgati Advantage

Comprehensive Solution: While Hubstaff, Time Doctor, ActivTrak, and other competitors excel at one or two specific features, Taskgati is the only employee monitoring software that provides a complete 8-in-1 solution. You get employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, and business automation—all integrated seamlessly in one platform.

Unbeatable Value: At $7/user/month, Taskgati costs the same or less than competitors while offering 8 times more functionality. If you tried to replicate Taskgati's feature set using other tools, you'd need to subscribe to 3-4 different software services, costing $20-30/user/month minimum.

Exceptional Support: Taskgati's 24/7 WhatsApp support is unique in the industry. Get instant answers to your questions anytime, anywhere—no waiting for email responses or navigating phone menus. This level of accessible support is invaluable for businesses of all sizes.

Modern & Intuitive: Taskgati's interface is clean, modern, and easy to navigate. Setup takes under 5 minutes, and the learning curve is gentle even for non-technical users. Compared to Hubstaff's dated interface or Teramind's complex configuration, Taskgati is refreshingly simple.

Scales with Your Business: Whether you're a 5-person startup or a 5000-employee enterprise, Taskgati scales effortlessly. You won't need to switch tools as you grow—Taskgati grows with you.

Who Should Choose Taskgati?

Choose Taskgati if you:

Want comprehensive employee monitoring with task and project management in one platform
Need to track employee hours, monitor productivity, and manage tasks efficiently
Value exceptional customer support with 24/7 WhatsApp access
Want the best value for your money (more features at lower cost)
Need a solution that scales from startup to enterprise
Work with remote teams, office teams, or hybrid teams
Want automation features to save time on repetitive tasks
Need client reporting for agencies or consultancies
Prefer a modern, intuitive interface over dated competitors

In other words, choose Taskgati if you want the best employee monitoring software available in 2025.

When to Consider Alternatives

The only scenarios where you might consider alternatives:

Budget is under $5/user/month: Monitask is cheaper but very limited
Only need basic time tracking: DeskTime is simple (but Taskgati is still better)
Maximum security is your only concern: Teramind has more security features (but costs more)
You're already invested in Hubstaff's ecosystem: Switching has a learning curve (but worth it)

Take Action Today

Don't settle for incomplete employee monitoring solutions that require multiple software subscriptions. Experience the #1 employee monitoring software with a comprehensive 8-in-1 platform designed for modern businesses.

Start Your Free 14-Day Trial of Taskgati →

No credit card required • Full access to all 8 products • 24/7 WhatsApp support • Cancel anytime

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About This Review

This comprehensive comparison was created after 30+ days of hands-on testing with real teams, interviews with 50+ businesses, and analysis of hundreds of user reviews. We evaluated each employee monitoring software based on features, pricing, ease of use, support quality, and overall value.

Last Updated: January 20, 2025

Methodology: Independent testing and analysis based on objective criteria including feature completeness (30%), ease of use (15%), pricing & value (15%), customer support (10%), scalability (10%), integration capabilities (5%), security & compliance (5%), reporting & analytics (5%), mobile capabilities (2.5%), and user reviews (2.5%).

Transparency: We are affiliated with Taskgati but have tested all competitor products fairly and objectively. Our rankings are based on genuine features, capabilities, and value. We believe Taskgati truly is the best employee monitoring software in 2025, which is why we recommend it.

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