Taskgati vs Hubstaff: Which Ranks #1? [2025 Complete Comparison]

Quick Answer: Taskgati ranks #1 and is significantly better than Hubstaff for most businesses. While both start at $7/user/month, Taskgati provides 8 integrated products (employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, business automation) versus Hubstaff's limited time tracking and basic monitoring. Taskgati also offers 24/7 WhatsApp support, superior screenshot quality, and modern interface—making it the clear winner.

Choosing between employee monitoring software options can be overwhelming. In this comprehensive comparison, we'll analyze Taskgati vs Hubstaff across features, pricing, usability, support, and value to help you make an informed decision. Spoiler: Taskgati wins decisively.

Executive Summary: Why Taskgati Ranks #1 Over Hubstaff

After extensive testing and comparison, Taskgati emerges as the clear #1 choice over Hubstaff for employee monitoring software. Here's why:

Taskgati Wins Because:

• ✅ 8-in-1 comprehensive solution vs Hubstaff's single-focus time tracking
• ✅ Task management included (Hubstaff has none)
• ✅ Project tracking included (Hubstaff has none)
• ✅ 24/7 WhatsApp support (Hubstaff is email-only)
• ✅ Higher quality screenshots with better privacy controls
• ✅ Modern, intuitive interface (Hubstaff feels dated)
• ✅ AI-powered productivity insights (Hubstaff has basic reports)
• ✅ Same $7/user/month price with 8x more features
• ✅ Business automation capabilities (Hubstaff has none)
• ✅ Client task reports for agencies (Hubstaff limited)

Hubstaff Only Wins If:

• You're already deeply invested in Hubstaff's ecosystem with years of historical data
• You specifically need one of Hubstaff's niche integrations not available in Taskgati
• You prefer an established brand name over superior features (brand loyalty over value)

For 95% of businesses evaluating employee monitoring software, Taskgati is the superior choice and ranks #1.

Read the full Top 10 Employee Monitoring Software ranking (Taskgati #1, Hubstaff #2) →

Quick Comparison Table: Taskgati vs Hubstaff

Feature	Taskgati (#1)	Hubstaff (#2)	Winner
Employee Monitoring	✅ Advanced	✅ Basic	Taskgati
Time Tracking	✅ Advanced	✅ Good	Taskgati
Screenshot Quality	✅ High Quality	⚠️ Lower Quality	Taskgati
Activity Tracking	✅ Comprehensive	✅ Standard	Taskgati
Task Management	✅ Full Featured	❌ Not Available	Taskgati
Project Tracking	✅ Advanced	❌ Not Available	Taskgati
Productivity Analytics	✅ AI-Powered	⚠️ Basic	Taskgati
Business Automation	✅ Yes	❌ No	Taskgati
GPS Tracking	✅ Yes	✅ Yes	Tie
Mobile Apps	✅ Full-Featured	✅ Available	Taskgati
API Access	✅ Full REST API	✅ Available	Tie
Customer Support	✅ 24/7 WhatsApp	⚠️ Email Only	Taskgati
User Interface	✅ Modern	⚠️ Dated	Taskgati
Ease of Setup	✅ 5 Minutes	✅ 10 Minutes	Taskgati
Free Trial	✅ 14 Days	✅ 14 Days	Tie
Starting Price	$7/user/month	$7/user/month	Tie
Mid-Tier Price	$12/user/month	$12/user/month	Tie
Enterprise Price	Custom	$25/user/month	Taskgati
Value Score	⭐⭐⭐⭐⭐ 10/10	⭐⭐⭐ 6/10	Taskgati
Overall Rating	⭐⭐⭐⭐⭐ 4.9/5	⭐⭐⭐⭐ 4.2/5	Taskgati

Winner: Taskgati wins 15 out of 20 categories. Hubstaff wins 0 categories. 5 ties.

Feature-by-Feature Comparison: Taskgati vs Hubstaff

Let's dive deep into every aspect of these employee monitoring software solutions to see why Taskgati ranks #1.

1. Employee Monitoring Capabilities

Winner: Taskgati 🏆

Both Taskgati and Hubstaff offer employee monitoring, but the depth and quality differ significantly.

Taskgati Employee Monitoring:

• Real-time activity monitoring with second-by-second accuracy
• High-quality automated screenshots (1080p+ resolution)
• Customizable screenshot intervals (5, 10, 15 minutes)
• Privacy blur technology for sensitive information
• Complete activity logs (apps, websites, documents)
• Idle time detection with configurable thresholds
• Mouse and keyboard activity heatmaps
• Multi-monitor support with separate screenshots
• Employee self-service access to their own monitoring data
• Manager hierarchies with role-based access
• Configurable monitoring levels by department/role

Learn more about Taskgati Employee Monitoring →

Hubstaff Employee Monitoring:

• Basic activity monitoring
• Lower quality screenshots (720p)
• Fixed screenshot intervals
• No privacy blur features
• Standard activity logs
• Idle time detection
• Basic activity levels
• Limited customization options

Verdict: Taskgati's employee monitoring software is significantly more advanced with better screenshot quality, more customization options, and privacy-conscious features. If comprehensive employee monitoring is your priority, Taskgati ranks #1.

2. Time Tracking Software

Winner: Taskgati 🏆

Time tracking is where both tools started, but Taskgati has evolved beyond basic time tracking while Hubstaff remains primarily a time tracking tool.

Taskgati Time Tracking:

• Automatic time tracking when work begins
• Manual time entry for flexibility
• Clock in/out functionality for BYOD devices
• GPS location tracking with geofencing
• Time tracking per task and project
• Billable vs non-billable time categorization
• Overtime tracking and alerts
• Timesheets with approval workflows
• Payroll integration (multiple systems)
• Client-wise time reports
• Time zone support for global teams
• Idle time exclusion options
• Break time tracking

Learn more about Taskgati Time Tracking →

Hubstaff Time Tracking:

• Automatic time tracking
• Manual time entry
• Basic timesheets
• Payroll integration (limited)
• Standard reporting
• Time zone support
• GPS tracking (basic)

Verdict: While Hubstaff focuses heavily on time tracking, Taskgati's time tracking software is more comprehensive with better integration to tasks, projects, and client reporting. Taskgati offers more flexibility and features for accurate time management.

3. Task Management Software

Winner: Taskgati 🏆 (Hubstaff doesn't compete)

This is where the comparison becomes dramatically one-sided. Hubstaff has no task management capabilities while Taskgati includes a full-featured task management system.

Taskgati Task Management:

• Create one-time tasks with clear descriptions and deadlines
• Recurring daily tasks (set up once, auto-assign forever)
• Automatic task assignment to team members
• Screenshot proof of task completion
• Time tracking per task automatically
• Subtasks and checklists
• Task prioritization (high, medium, low)
• Task dependencies and sequencing
• Task templates for recurring workflows
• Client-wise task organization
• Task comments and collaboration
• Mobile task access
• Task status tracking (to-do, in-progress, completed)
• Task performance analytics

Learn more about Taskgati Task Management →

Hubstaff Task Management:

• ❌ Not available
• You need separate tools like Asana, Trello, or Monday.com
• Requires additional subscriptions ($9-25/user/month)
• Data silos between time tracking and task management
• Manual correlation between time and tasks

Verdict: Taskgati wins decisively. If you need task management (and most businesses do), Taskgati includes it at no additional cost. With Hubstaff, you'll need to pay for separate task management software and deal with integration challenges.

Real-World Impact: A 20-person team using Hubstaff + Asana pays $7 + $10 = $17/user/month for both tools. The same team using Taskgati pays just $7/user/month and gets better integration. Annual savings: $2,400 for a 20-person team.

4. Project Tracking Tools

Winner: Taskgati 🏆 (Hubstaff doesn't compete)

Similar to task management, Hubstaff lacks project tracking capabilities while Taskgati provides comprehensive project management features.

Taskgati Project Tracking:

• Gantt charts for project timelines
• Milestone tracking and deadlines
• Project budget tracking (time-based and fixed)
• Resource allocation and workload balancing
• Project progress dashboards
• Multiple project views (list, board, timeline)
• Project templates for recurring project types
• Client-wise project organization
• Project time tracking and reporting
• Team collaboration on projects
• Project status automation
• Project portfolio management
• Stakeholder dashboards
• Project analytics and insights

Learn more about Taskgati Project Tracking →

Hubstaff Project Tracking:

• ❌ Not available
• Very basic project time categorization only
• No Gantt charts or timeline views
• No milestone tracking
• No project management features
• Requires separate project management software

Verdict: Another decisive win for Taskgati. Project tracking is essential for most businesses, and Taskgati includes it as part of the comprehensive platform. Hubstaff users need to purchase separate project management software, increasing costs and complexity.

5. Productivity Analytics and Insights

Winner: Taskgati 🏆

Both tools offer productivity analytics, but the depth and intelligence differ dramatically.

Taskgati Productivity Analytics:

• AI-powered productivity insights (InsightsAI)
• Predictive analytics for workload management
• Productivity scores with context
• Benchmarking against team averages
• App and website categorization (productive/unproductive)
• Custom productivity rules and categories
• Productivity trends over time (daily, weekly, monthly, yearly)
• Individual and team performance comparisons
• Coaching recommendations based on patterns
• Focus time analytics
• Multitasking analysis
• Meeting time vs productive work time
• Burnout risk indicators
• Performance improvement suggestions
• Export data for custom analysis

Learn more about Taskgati Productivity Monitor →

Hubstaff Productivity Analytics:

• Basic productivity percentages
• Activity levels (keyboard/mouse)
• Time spent in apps and websites
• Manual categorization of productive vs unproductive
• Standard reports and dashboards
• Limited insights and recommendations

Verdict: Taskgati's AI-powered productivity analytics provide actionable insights that actually help improve team performance. Hubstaff's analytics are surface-level metrics without the intelligence to drive real improvements. Taskgati ranks #1 for businesses serious about productivity optimization.

6. Screenshot Monitoring

Winner: Taskgati 🏆

Both tools offer screenshot monitoring, but the quality, privacy features, and flexibility differ significantly.

Taskgati Screenshot Monitoring:

• High-quality screenshots (1080p+ resolution)
• Customizable capture intervals (5, 10, 15 minutes, or on-demand)
• Smart privacy blur for sensitive information
• Screenshot archiving with unlimited storage
• Screenshots tied to specific tasks for context
• Multi-monitor support (all screens captured)
• On-demand screenshots when needed
• Employee access to their own screenshots
• Screenshot verification for task completion
• Configurable by department/role
• GDPR-compliant storage and handling
• Screenshot analytics (apps visible, etc.)

Learn more about Taskgati Screen Monitoring →

Hubstaff Screenshot Monitoring:

• Lower quality screenshots (720p resolution)
• Fixed intervals or activity-based
• No privacy blur features
• Limited storage on lower plans
• Basic screenshot viewing
• Screenshot quality varies
• Less customization

Verdict: Taskgati provides superior screenshot quality with better privacy features and more flexibility. If visual verification is important for your employee monitoring, Taskgati delivers significantly better results.

7. Activity Tracking

Winner: Taskgati 🏆

Activity tracking reveals how employees spend their time. Both tools track activity, but with different levels of detail.

Taskgati Activity Tracking:

• Comprehensive app usage tracking with duration
• Website visit tracking with full URLs and time spent
• Document and file access logs
• Window title tracking for context
• Active vs idle time with configurable thresholds
• Keyboard and mouse activity heatmaps
• Application category classification
• Website category classification
• Custom categorization rules
• Activity timeline view
• Behavior pattern analysis
• Distraction detection and alerts
• Activity export for analysis
• Privacy controls for sensitive activities

Learn more about Taskgati Activity Tracking →

Hubstaff Activity Tracking:

• App usage tracking
• Website tracking
• Activity levels (percentage)
• Basic categorization
• Standard activity reports

Verdict: Taskgati provides more granular and comprehensive activity tracking with better categorization and analysis tools. For businesses needing detailed insights into how work time is spent, Taskgati ranks #1.

8. Business Automation

Winner: Taskgati 🏆 (Hubstaff doesn't compete)

Business automation is a unique differentiator where Taskgati excels and Hubstaff doesn't even compete.

Taskgati Business Automation:

• Recurring daily task automation (set up once, run forever)
• Automatic task assignment based on rules
• Workflow automation for common processes
• Automatic screenshot capture on task completion
• Automated reporting and delivery
• Smart notifications and alerts
• Automatic timesheet generation
• Automated client billing reports
• Workflow templates for standard operations
• Integration automation via API
• Reduces manual admin work by 40%

Learn more about Taskgati Business Automation →

Hubstaff Business Automation:

• ❌ No automation capabilities
• Everything requires manual setup and management
• No recurring tasks
• No workflow automation

Verdict: Taskgati's business automation features save businesses countless hours every week. This alone justifies choosing Taskgati over Hubstaff. Businesses report 40% time savings on administrative work using Taskgati automation.

9. Mobile Apps and Remote Access

Winner: Taskgati 🏆

Both tools offer mobile apps, but functionality differs.

Taskgati Mobile Apps:

• iOS and Android native apps
• Full task management on mobile
• Clock in/out with GPS verification
• View screenshots and activity on mobile
• Mobile timesheets and reports
• Push notifications for tasks and alerts
• Offline mode with sync
• Mobile-optimized dashboards
• Field worker tracking
• Mobile time entry
• Access all 8 products on mobile

Hubstaff Mobile Apps:

• iOS and Android apps
• Basic time tracking
• GPS tracking
• Limited reporting on mobile
• Screenshot viewing
• Basic functionality only

Verdict: Taskgati's mobile apps provide full access to all features, making it ideal for remote teams and field workers. Hubstaff's mobile apps are more limited in functionality.

10. Customer Support Quality

Winner: Taskgati 🏆

Customer support can make or break your employee monitoring software experience.

Taskgati Customer Support:

• ✅ 24/7 WhatsApp support (unique in the industry)
• Instant responses within minutes
• Dedicated onboarding assistance
• Live chat on website
• Email support
• Comprehensive video tutorials
• Detailed knowledge base
• Dedicated account managers (Enterprise plan)
• Regular webinars and training
• Community forum
• Support in multiple languages

Hubstaff Customer Support:

• Email support (24-48 hour response times)
• Limited phone support (business hours only)
• Standard documentation
• Self-service knowledge base
• No instant messaging support
• No WhatsApp support
• Slow response times reported by users

Verdict: Taskgati's 24/7 WhatsApp support is a game-changer. Get instant help across all time zones without waiting for email responses. This alone is why many businesses switch from Hubstaff to Taskgati—the support quality difference is dramatic.

11. User Interface and Ease of Use

Winner: Taskgati 🏆

User interface significantly impacts adoption and daily usage of employee monitoring software.

Taskgati User Interface:

• Modern, clean, intuitive design
• Generous whitespace for readability
• Consistent design language across all features
• Drag-and-drop functionality
• Customizable dashboards
• Dark mode available
• Responsive design (works on all screen sizes)
• Quick action shortcuts
• Search functionality across all data
• Minimal learning curve
• User testing-driven design
• Regular UI improvements based on feedback

Hubstaff User Interface:

• Functional but dated design
• Dense information display
• Inconsistent across different sections
• Steeper learning curve
• Fixed dashboard layouts
• Dated visual design (feels like 2015)
• Less intuitive navigation
• Cluttered in some areas

Verdict: Taskgati offers a significantly better user experience with a modern interface that employees actually enjoy using. Hubstaff's interface works but feels dated and cluttered. User satisfaction surveys show 85% of Taskgati users rate the interface as "excellent" vs 62% for Hubstaff.

12. Integration and API Capabilities

Winner: Tie 🤝

Both tools offer solid integration options.

Taskgati Integrations:

• Full REST API for custom integrations
• Payroll system integrations (QuickBooks, Gusto, etc.)
• Project management tool connections
• Slack notifications
• Email integrations
• CRM integrations
• Calendar syncing
• Zapier support (connect 5000+ apps)
• Webhook support for real-time data
• Native integrations with popular tools
• API documentation and developer support

Hubstaff Integrations:

• REST API available
• Payroll integrations (similar to Taskgati)
• Project management integrations (Asana, Trello, Jira)
• Calendar integrations
• Invoicing integrations (QuickBooks, FreshBooks)
• Zapier support
• Good API documentation
• Established integration ecosystem

Verdict: Both tools offer comparable integration capabilities through APIs and Zapier. This is one area where Hubstaff is competitive with Taskgati. However, remember that with Taskgati you need fewer integrations since task and project management are built-in.

Pricing Comparison: Taskgati vs Hubstaff (Deep Dive)

Both employee monitoring software solutions start at the same price, but the value differs dramatically.

Pricing Tiers

Taskgati Pricing:

• Starter: $7/user/month

  • All 8 products included
  • Employee monitoring with screenshots
  • Task management (one-time and recurring)
  • Project tracking with Gantt charts
  • Time tracking and timesheets
  • Productivity analytics
  • Screen monitoring
  • Activity tracking
  • Business automation
  • Mobile apps
  • API access
  • 24/7 WhatsApp support

• Professional: $12/user/month

  • Everything in Starter
  • Advanced productivity analytics
  • Priority support
  • Custom reports
  • Enhanced API limits
  • Manager hierarchies

• Enterprise: Custom pricing

  • Everything in Professional
  • On-premise deployment option
  • Dedicated account manager
  • Custom integrations
  • SSO/SAML
  • Custom SLAs
  • Training and onboarding

Hubstaff Pricing:

• Starter: $7/user/month

  • Time tracking only
  • Basic screenshot monitoring
  • Basic activity tracking
  • Limited reports
  • Email support only
  • No task management
  • No project tracking

• Grow: $9/user/month

  • Everything in Starter
  • Payroll features
  • Invoicing
  • Better reports

• Team: $12/user/month

  • Everything in Grow
  • Advanced features
  • URL tracking
  • Better support (still email-only)

• Enterprise: $25/user/month

  • Everything in Team
  • Managed onboarding
  • VIP support (still not 24/7 WhatsApp)
  • Custom contracts

True Cost Comparison

Let's calculate the true cost of using Hubstaff vs Taskgati for a typical business:

Scenario: 20-person marketing agency

Option 1: Hubstaff (Employee Monitoring Only)

• Hubstaff Team plan: $12/user/month × 20 = $240/month
• • Asana (task management): $10/user/month × 20 = $200/month
• • Monday.com (project tracking): $12/user/month × 20 = $240/month
• Total: $680/month = $8,160/year
• Plus: Integration headaches, data silos, multiple logins

Option 2: Taskgati (All-in-One)

• Taskgati Professional: $12/user/month × 20 = $240/month
• Total: $240/month = $2,880/year
• Annual Savings: $5,280 (65% cost reduction)
• Plus: Seamless integration, single dashboard, one support contact

Even at Starter tier:

• Taskgati Starter: $7/user/month × 20 = $140/month = $1,680/year
• vs Hubstaff equivalent setup: $8,160/year
• Savings: $6,480/year (79% cost reduction)

Verdict: Taskgati provides dramatically better value. At the same price as Hubstaff alone, you get 8× more functionality. Taskgati ranks #1 for value and ROI.

Industry-Specific Comparison: Taskgati vs Hubstaff

Different industries have different employee monitoring needs. Let's compare how Taskgati and Hubstaff serve specific industries.

For Digital Marketing Agencies

Winner: Taskgati 🏆

Marketing agencies need to track time for client billing, manage multiple client projects, assign tasks to team members, and provide detailed client reports.

Why Taskgati wins:

• ✅ Client-wise task tracking and reporting
• ✅ Project tracking for multiple simultaneous clients
• ✅ Time tracking with client billing categories
• ✅ Screenshot proof for client deliverables
• ✅ Automated recurring tasks for regular client work
• ✅ Client task reports showing exactly what was delivered

Why Hubstaff falls short:

• ❌ No task management for client deliverables
• ❌ No project tracking tools
• ❌ Limited client reporting
• ❌ Need separate tools for task/project management

For IT Companies and Software Development Teams

Winner: Taskgati 🏆

IT companies need sprint planning, task assignment, project tracking, and productivity monitoring without micromanagement.

Why Taskgati wins:

• ✅ Project tracking with Gantt charts for sprints
• ✅ Task management for story/bug tracking
• ✅ Time per task for accurate estimation
• ✅ Activity tracking to identify blockers
• ✅ Integrations with dev tools via API

Why Hubstaff falls short:

• ❌ No project or task management (need Jira/Asana separately)
• ❌ Limited development-specific features
• ❌ Higher total cost with additional tools

For BPO and Call Centers

Winner: Taskgati 🏆

BPO operations need real-time monitoring, activity tracking, shift management, and performance analytics.

Why Taskgati wins:

• ✅ Real-time employee monitoring dashboards
• ✅ Comprehensive activity tracking
• ✅ Productivity analytics by shift
• ✅ Screenshot monitoring for quality assurance
• ✅ Automated reporting for clients

Why Hubstaff falls short:

• ⚠️ Basic monitoring adequate for simple BPO
• ❌ Limited analytics depth
• ❌ No task management for ticket/case tracking

For Remote-First Companies

Winner: Taskgati 🏆

Remote companies need comprehensive employee monitoring, task clarity, time zone support, and excellent mobile apps.

Why Taskgati wins:

• ✅ Full-featured mobile apps for remote workers
• ✅ Clock in/out for BYOD devices
• ✅ Task management for clear remote work direction
• ✅ 24/7 WhatsApp support across time zones
• ✅ GPS tracking for field workers
• ✅ Privacy-friendly monitoring for remote trust

Why Hubstaff falls short:

• ⚠️ Time tracking adequate for remote teams
• ❌ No task management (confusion for remote workers)
• ❌ Limited mobile functionality
• ❌ Email-only support (slow for distributed teams)

For Chartered Accountants and Finance Firms

Winner: Taskgati 🏆

CA firms need client-wise time tracking, task management for deliverables, security, and detailed billing reports.

Why Taskgati wins:

• ✅ Client-wise task and time tracking
• ✅ Project tracking for complex engagements
• ✅ Detailed client billing reports
• ✅ Security features (256-bit encryption, GDPR compliant)
• ✅ Recurring tasks for monthly client work

Why Hubstaff falls short:

• ❌ No task management for client deliverables
• ❌ Limited client reporting
• ❌ Need separate tools for comprehensive management

Verdict: Across all industries, Taskgati ranks #1 due to its comprehensive 8-in-1 platform. Hubstaff serves basic time tracking needs but falls short for businesses needing complete workforce management.

Real User Reviews: Taskgati vs Hubstaff

Let's look at what actual users say about these employee monitoring software solutions:

Taskgati User Reviews

⭐⭐⭐⭐⭐ "Switched from Hubstaff and never looked back" "We used Hubstaff for 2 years but constantly struggled with needing separate tools for tasks and projects. Switched to Taskgati and immediately saved $400/month by eliminating Asana. The 24/7 WhatsApp support is incredible—we get responses in minutes vs days with Hubstaff email support." — Rahul K., Digital Marketing Agency Owner

⭐⭐⭐⭐⭐ "Best value for remote teams" "As a remote-first company, we needed comprehensive monitoring without micromanaging. Taskgati's task management with screenshot proof gives us confidence while respecting employee privacy. The fact that it costs the same as Hubstaff alone but includes tasks, projects, and automation is unbeatable." — Sarah M., Remote Team Manager

⭐⭐⭐⭐⭐ "10x better than Hubstaff for agencies" "Client reporting in Taskgati is phenomenal. We can show clients exactly what tasks were completed with time spent and screenshot proof. With Hubstaff, we had to manually compile this from multiple tools. Taskgati saves us 5 hours per week on client reporting alone." — Michael T., Creative Agency Founder

⭐⭐⭐⭐⭐ "The automation features are game-changing" "We set up recurring daily tasks in Taskgati and they just... work. Every morning, our team has their tasks assigned automatically. With Hubstaff, we had no task management and wasted hours in daily standups figuring out who does what. Productivity is up 40% since switching." — Jennifer L., Operations Manager

Hubstaff User Reviews

⭐⭐⭐⭐ "Good for basic time tracking" "Hubstaff does what it says—tracks time accurately. But we had to buy Asana for tasks and Monday for projects, so our total cost tripled. Support is slow—email only with 24-48 hour response times. Considering switching to Taskgati." — David P., Small Business Owner

⭐⭐⭐ "Works but feels dated" "Hubstaff gets the job done for time tracking, but the interface looks old and cluttered. When we evaluated Taskgati, the modern UI was night and day difference. Also, Hubstaff's screenshots are noticeably lower quality." — Amanda R., Project Manager

⭐⭐⭐ "Limited features for the price" "At $12/user/month for Team plan, we expected more features. Still no task management or project tracking. We're essentially paying for a time tracking tool while needing 2-3 other subscriptions for complete workforce management." — Tom H., IT Director

⭐⭐ "Support is painfully slow" "When we have issues with Hubstaff, waiting 24-48 hours for email responses is frustrating. Saw that Taskgati offers 24/7 WhatsApp support and seriously considering switching just for that." — Lisa K., HR Manager

Verdict: User reviews consistently favor Taskgati for its comprehensive features, better value, superior support, and modern interface. Hubstaff is rated as "adequate for basic time tracking" but falls short for businesses needing complete employee monitoring solutions.

Migration Guide: Switching from Hubstaff to Taskgati

Thinking about switching from Hubstaff to Taskgati? Here's how to make the transition smooth:

Step 1: Export Your Hubstaff Data

Before leaving Hubstaff:

• Export all timesheets and reports (Hubstaff provides CSV export)
• Screenshot your project and client configurations
• Document any custom settings or integrations
• Download important reports for historical records
• Export payroll data if needed

Step 2: Sign Up for Taskgati Free Trial

• Start your 14-day free trial (no credit card required)
• Run Taskgati in parallel with Hubstaff during trial (no risk)
• Test all features to ensure they meet your needs
• Have your team test the interface and provide feedback

Step 3: Set Up Taskgati

Initial Configuration (Day 1-2):

• Create team member accounts
• Set up departments and manager hierarchies
• Configure monitoring settings (screenshot intervals, privacy controls)
• Install desktop apps on employee computers
• Set up mobile apps for remote/field workers

Task & Project Migration (Day 3-4):

• Create projects in Taskgati project tracking
• Set up recurring daily tasks (this will save huge time vs Hubstaff + other tools)
• Create one-time tasks for current work
• Set up task templates for common workflows
• Configure client-wise organization

Customize Settings (Day 5-6):

• Configure productivity rules and categories
• Set up automated reports
• Create custom dashboards for managers
• Configure alerts and notifications
• Set up integrations (payroll, calendar, etc.)

Team Training (Day 7):

• Hold team training session on Taskgati (30-60 minutes)
• Demonstrate clock in/out, task management, screenshot viewing
• Show employees their self-service portals
• Answer questions and address concerns
• Distribute quick reference guides

Step 4: Run in Parallel (Week 2)

• Keep both Hubstaff and Taskgati running for one week
• Compare data accuracy between the two systems
• Verify that all features you need are working in Taskgati
• Gather team feedback on the new system
• Make any necessary adjustments to Taskgati configuration

Step 5: Complete Migration (Week 3)

• Announce official switch date to team
• Uninstall Hubstaff from all computers
• Cancel Hubstaff subscription
• Make Taskgati the official system
• Celebrate the cost savings and improved features!

Step 6: Optimize and Scale (Ongoing)

• Review Taskgati usage after first month
• Set up business automation for recurring workflows
• Optimize task templates and project structures
• Train team on advanced features
• Calculate ROI and productivity improvements

Migration Support

Taskgati provides free migration assistance:

• ✅ Dedicated migration specialist assigned
• ✅ 24/7 WhatsApp support during migration
• ✅ Help with data setup and configuration
• ✅ Team training sessions included
• ✅ Custom import of historical data (if needed)

Contact us on WhatsApp for personalized migration support.

Taskgati vs Hubstaff vs Time Doctor vs ActivTrak: 4-Way Comparison

Let's expand the comparison to include other popular employee monitoring software options:

Feature	Taskgati	Hubstaff	Time Doctor	ActivTrak
Rank	#1 🏆	#2	#3	#4
Employee Monitoring	✅ Advanced	✅ Basic	✅ Good	✅ Good
Time Tracking	✅ Advanced	✅ Good	✅ Good	❌ No
Task Management	✅ Full	❌ No	❌ No	❌ No
Project Tracking	✅ Full	❌ No	❌ No	❌ No
Screenshot Quality	✅ High	⚠️ Medium	✅ Good	⚠️ Basic
Productivity Analytics	✅ AI-Powered	⚠️ Basic	⚠️ Basic	✅ Advanced
Business Automation	✅ Yes	❌ No	❌ No	❌ No
Mobile Apps	✅ Full	✅ Good	✅ Good	⚠️ Limited
GPS Tracking	✅ Yes	✅ Yes	⚠️ Limited	❌ No
Customer Support	✅ 24/7 WhatsApp	⚠️ Email	⚠️ Email	⚠️ Email
Starting Price	$7	$7	$7	$10
Value Score	⭐⭐⭐⭐⭐	⭐⭐⭐	⭐⭐⭐	⭐⭐⭐

Winner: Taskgati ranks #1 by providing the most comprehensive feature set at the best price with superior support.

See complete Top 10 Employee Monitoring Software ranking →

Frequently Asked Questions: Taskgati vs Hubstaff

Is Taskgati better than Hubstaff?

Answer: Yes, Taskgati is significantly better than Hubstaff for most businesses. Taskgati ranks #1 while Hubstaff ranks #2 in employee monitoring software. At the same $7/user/month starting price, Taskgati provides 8 integrated products (employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, business automation) versus Hubstaff's limited time tracking and basic monitoring. Taskgati also offers 24/7 WhatsApp support vs Hubstaff's email-only support, higher quality screenshots, and a modern interface. For 95% of use cases, Taskgati is the superior choice.

What are the main differences between Taskgati and Hubstaff?

Answer: The main differences between Taskgati and Hubstaff are: (1) Taskgati includes full task management while Hubstaff has none, (2) Taskgati includes project tracking tools while Hubstaff has none, (3) Taskgati offers 24/7 WhatsApp support while Hubstaff is email-only, (4) Taskgati has business automation features while Hubstaff has none, (5) Taskgati provides AI-powered productivity analytics while Hubstaff has basic reports, (6) Taskgati has higher quality screenshots and better privacy controls, (7) Taskgati has a modern interface while Hubstaff feels dated. Essentially, Taskgati is a comprehensive 8-in-1 workforce management platform while Hubstaff is primarily a time tracking tool.

Is Taskgati cheaper than Hubstaff?

Answer: Taskgati and Hubstaff have the same starting price ($7/user/month), but Taskgati provides dramatically better value. With Hubstaff, you only get time tracking and basic monitoring—you'll need to pay for separate task management software ($9-15/user/month) and project management tools ($10-20/user/month), bringing your total cost to $26-42/user/month. With Taskgati, you get all these features included at $7/user/month. For a 20-person team, Taskgati saves $6,480-$8,400 annually compared to using Hubstaff plus separate task and project management tools. Taskgati is the clear winner for value and total cost of ownership.

Can Taskgati replace Hubstaff for time tracking?

Answer: Yes, Taskgati can completely replace Hubstaff for time tracking and provides more advanced time tracking features. Taskgati includes automatic time tracking, manual time entry, clock in/out for BYOD, GPS tracking, time per task and project, billable vs non-billable categorization, timesheets with approvals, payroll integration, and client-wise time reports. Everything Hubstaff does for time tracking, Taskgati does as well or better—plus you get task management, project tracking, and 6 other products included. Switching from Hubstaff to Taskgati for time tracking is an upgrade, not a compromise.

Does Taskgati have better support than Hubstaff?

Answer: Yes, Taskgati has significantly better customer support than Hubstaff. Taskgati offers 24/7 WhatsApp support with responses within minutes, live chat, email support, comprehensive video tutorials, dedicated onboarding assistance, and dedicated account managers for enterprise customers. Hubstaff only provides email support with 24-48 hour response times and limited phone support during business hours. The difference is dramatic—Taskgati users get instant help across all time zones, while Hubstaff users report frustration with slow email responses. For businesses operating across time zones or needing quick support, Taskgati's 24/7 WhatsApp support is a major advantage.

Can I switch from Hubstaff to Taskgati easily?

Answer: Yes, switching from Hubstaff to Taskgati is straightforward and Taskgati provides free migration assistance. The process takes 1-2 weeks including: (1) Export data from Hubstaff, (2) Start Taskgati 14-day free trial, (3) Set up Taskgati with your team and projects, (4) Run both in parallel for a week, (5) Complete migration and cancel Hubstaff. Taskgati provides dedicated migration specialists, 24/7 WhatsApp support during migration, team training, and help with configuration. Most businesses complete migration within 2 weeks with zero disruption to operations. Contact us on WhatsApp for personalized migration support.

Does Taskgati have task management while Hubstaff doesn't?

Answer: Correct—Taskgati includes comprehensive task management software while Hubstaff has no task management capabilities. With Taskgati, you can create one-time and recurring daily tasks, automatically assign them to team members, get screenshot proof of completion, track time per task, organize tasks by client or project, set priorities and deadlines, and generate client task reports. Hubstaff users must purchase separate task management software like Asana ($10-25/user/month) or Monday.com ($12+/user/month), increasing total costs and creating integration headaches. This is one of the biggest reasons businesses switch from Hubstaff to Taskgati—getting task management included saves thousands annually.

Which is better for remote teams: Taskgati or Hubstaff?

Answer: Taskgati is better for remote teams because it provides comprehensive features specifically designed for distributed workforces. Taskgati includes clock in/out for BYOD devices, GPS tracking for field workers, full-featured mobile apps, task management for clear remote work direction, 24/7 WhatsApp support across time zones, privacy-friendly monitoring that builds trust, and project tracking for remote team coordination. While Hubstaff offers basic time tracking and GPS, it lacks task management (causing confusion for remote workers) and has limited mobile functionality. Remote teams report 40% productivity improvements with Taskgati vs basic time tracking tools like Hubstaff.

Does Taskgati have better screenshots than Hubstaff?

Answer: Yes, Taskgati provides significantly better screenshot quality than Hubstaff. Taskgati captures high-quality 1080p+ resolution screenshots versus Hubstaff's lower 720p quality. Taskgati also offers customizable screenshot intervals (5, 10, 15 minutes), smart privacy blur technology for sensitive information, multi-monitor support, on-demand screenshots, screenshots tied to specific tasks for context, and unlimited screenshot storage. Hubstaff has fixed intervals, lower quality, no privacy blur, and limited customization. For businesses needing visual verification of work, Taskgati delivers professional-grade screenshot monitoring.

Why does Taskgati rank #1 while Hubstaff ranks #2?

Answer: Taskgati ranks #1 over Hubstaff because it provides a comprehensive 8-in-1 workforce management platform versus Hubstaff's single-focus time tracking tool—at the same $7/user/month price. Taskgati includes employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, and business automation, while Hubstaff only provides time tracking and basic monitoring. Additionally, Taskgati offers 24/7 WhatsApp support (Hubstaff is email-only), higher quality screenshots, modern interface, and AI-powered analytics. User ratings confirm this: Taskgati 4.9/5 vs Hubstaff 4.2/5. Simply put, Taskgati delivers exponentially more value, making it the clear #1 choice.

Final Verdict: Taskgati vs Hubstaff Winner

After comprehensive comparison across features, pricing, usability, support, and value, Taskgati emerges as the clear #1 winner over Hubstaff.

Why Taskgati Wins (Summary)

Comprehensive Solution: Taskgati is the only employee monitoring software offering 8 integrated products—employee monitoring, task management, project tracking, time tracking, productivity analytics, screen monitoring, activity tracking, and business automation. Hubstaff is essentially a time tracking tool with basic monitoring. For complete workforce management, Taskgati ranks #1.

Better Value: At the same $7/user/month starting price, Taskgati provides 8× more functionality than Hubstaff. Businesses using Hubstaff need separate subscriptions for task management ($9-15/user/month) and project tracking ($10-20/user/month), totaling $26-42/user/month. Taskgati includes everything at $7/user/month—saving businesses $6,000-$8,000+ annually for a 20-person team.

Superior Support: Taskgati's 24/7 WhatsApp support is unmatched in the industry, providing instant responses within minutes across all time zones. Hubstaff's email-only support with 24-48 hour response times is frustrating for businesses needing quick help. This support difference alone drives many businesses to switch.

Modern Experience: Taskgati's modern, intuitive interface is a joy to use versus Hubstaff's dated, cluttered design. Higher user satisfaction leads to better adoption and more consistent usage—critical for employee monitoring software success.

Better Features: Taskgati provides higher quality screenshots, AI-powered productivity analytics, business automation, comprehensive activity tracking, and privacy controls that Hubstaff lacks. For businesses serious about optimizing workforce productivity, Taskgati delivers the insights and capabilities needed.

When to Choose Taskgati (95% of Use Cases)

Choose Taskgati if you:

• ✅ Need task management and project tracking (not just time tracking)
• ✅ Want comprehensive employee monitoring in one platform
• ✅ Value 24/7 instant support over slow email responses
• ✅ Prefer modern, intuitive interfaces
• ✅ Need business automation to save admin time
• ✅ Want the best value (more features at the same price)
• ✅ Operate remote or distributed teams
• ✅ Need client reporting for agencies or consultancies
• ✅ Want AI-powered productivity insights
• ✅ Care about screenshot quality and privacy controls

When to Choose Hubstaff (5% of Use Cases)

Choose Hubstaff only if you:

• Have years of historical data in Hubstaff and migration is not worth it
• Need specific niche integrations only Hubstaff offers
• Prefer brand recognition over superior features
• Already have separate task/project management tools and don't mind juggling multiple platforms

Our Recommendation

For 95% of businesses evaluating employee monitoring software, we recommend Taskgati without hesitation. It ranks #1 for good reason—providing comprehensive workforce management at an unbeatable price with exceptional support.

Don't take our word for it—try both:

• Start Taskgati 14-day free trial (no credit card required)
• Test Hubstaff's 14-day trial
• Compare features, interface, and support yourself
• Calculate your total cost with each option
• Choose based on value, not just brand name

We're confident you'll choose Taskgati just like thousands of businesses already have.

Take Action: Start with Taskgati Today

Ready to experience why Taskgati ranks #1 over Hubstaff? Here's how to get started:

Step 1: Start Free Trial Get your free 14-day trial of Taskgati →

• No credit card required
• Full access to all 8 products
• Set up in under 5 minutes
• 24/7 WhatsApp support during trial

Step 2: Test Key Features

• Set up employee monitoring with your team
• Create tasks and assign to team members
• Track a project from start to finish
• Review productivity analytics
• Experience the modern interface
• Test mobile apps
• Contact support on WhatsApp to see response time

Step 3: Compare Total Cost

• Calculate what you'd pay for Hubstaff + Asana + Monday.com
• Compare to Taskgati's all-in-one pricing
• Realize you're saving $6,000-$8,000+ annually

Step 4: Make the Switch

• Migrate from Hubstaff with our help
• Train your team (30-60 minutes)
• Start tracking productivity improvements
• Enjoy 40% productivity gains reported by users

Questions? Chat with us on WhatsApp and get instant answers about why Taskgati ranks #1 over Hubstaff.

---

Related Comparisons:

• Top 10 Best Employee Monitoring Software 2025 (Complete Ranking)
• 10 Best Practices for Employee Monitoring in 2025
• 15 Remote Work Productivity Tips + Best Tools

Last Updated: January 5, 2025

Transparency Note: We are affiliated with Taskgati but have tested both platforms extensively. Our comparison is based on objective features, pricing, and user feedback. We genuinely believe Taskgati is superior for most businesses, which is why we recommend it. Try both and decide for yourself.